Disconnected Tools. Disjointed Workflows. Ad Ops DeservesBetter.

Disconnected Tools. Disjointed Workflows. Ad Ops DeservesBetter.

Ask anyone in Ad Ops what drains their day, and the answer usually isn’t strategy or optimization. It’s the grind: screenshots, spreadsheets, copy-pasting, tagging. One participant at a recent round table event reported losing up to 10 hrs/week lost searching for info – time that should fuel higher-value work.

That grind slows campaigns, clutters tech stacks, and leaves talented teams stuck doing the very things technology promised to eliminate. 79% say tools could be better. The result: delays, inefficiency, and missed opportunities.

The Real Cost of Fragmentation

The real problem isn’t the daily grind – it’s what that grind takes away. Every hour spent patching gaps is an hour not spent on strategy, optimization, or scaling campaigns. The impact shows up in the numbers, and in the work. More than half of ad ops professionals cite manual processes as a top pain point, nearly as many say complex processes slow their pace of work.

Quality takes a hit, too. 1 in 4 report too many makegoods, eroding margins and trust. And even a small data error can be costly, undermining automation and putting KPIs at risk. Fragmentation not only slows people down, but it also weakens the foundation campaigns rely on. When data, processes, and platforms don’t align, the cracks extend into reporting, making it harder for teams to see prove what’s working, or to fix what isn’t.

The Visibility Gap

Even after campaigns go live, teams face another hurdle: clarity. Ad Ops is expected to monitor performance, optimize against KPIs, and keep clients informed. But with data scattered across platforms, reporting becomes disjointed.

Instead of a clear line of sight, siloed systems force teams into exports, spreadsheets, and manual checks. The work piles up, but the clarity doesn’t. Reporting becomes reactive instead of strategic.

The cost goes beyond inefficiency. A lack of visibility erodes client trust and stalls optimization. Without a reliable, single source of truth, teams can’t act quickly or prove value. What’s missing is a framework that makes performance easy to see, and easier to act on.

Why “Quick Fixes” Don’t Fix Anything

When gaps appear, the reflex is often to add another tool – a reporting add-on, a one-off QA solution, another layer meant to “fix” what’s broken. But each addition brings more logins, more exports, more friction.

Instead of solving the problem, bloated stacks multiply it. Each tool comes with its own workflows, learning curves, and blind spots. What starts as a workaround becomes a web of complexity that slows teams down even more. Ad Ops ends up firefighting, spending more time managing tools than managing outcomes.

Ad Ops professionals identified the areas where automation would have the biggest impact:

The message is clear: teams want freedom from the grind – the manual, error-prone work that eats hours and blocks strategic focus. What they’re asking for is confidence: fewer errors, faster execution, and more time to deliver results that move the business forward.

A Better Path: Streamlined, Purpose-Built Automation

Adding more tools has only multiplied the problem. Ad Ops needs a foundation designed for the realities of the job. Purpose-built automation provides exactly that – an integrated framework that connects every step of the workflow.

With automation, planning, setup, QA, reporting, and optimization flow together in one system. Teams move faster, errors drop, and campaigns stop stalling under the weight of manual fixes.

The impact is clear: fewer makegoods, stronger client trust, and the ability to scale without pushing teams to burnout. Instead of fighting tools, Ad Ops professionals can focus on strategy, growth, and delivering measurable results.

Automation creates the streamlined framework the industry has been missing – one that reduces friction, improves performance, and unlocks the full potential of Ad Ops. Because Ad Ops doesn’t just deserve better, it needs better.

From Grind to Growth: The Path Forward

Disconnected workflows aren’t sustainable. They drain time, erode trust, and keep teams stuck in the grind instead of driving growth. Ad Ops professionals deserve workflows that empower, not exhaust them.

That’s why Theorem built Upward – purpose-built automation for the entire order-to- cash lifecycle. From setup and reporting to billing and reconciliation, Upward reduces friction, cuts errors, and scales without sacrificing quality.

Upward gives Ad Ops time back to focus on what matters: strategy, optimization, and growth.

 

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              Meto

              Meto

              Meto is a tech-based nonprofit intent on making access to quality higher education a reality for all students. We have a special focus on creating scholarships for low-income students.


              In 2018, Meto was founded to connect African students with university opportunities. Along the way, we have learned that all students can benefit from our innovative model, wherein universities make the first move and invite good-fit students to apply. So, in 2023, we opened our platform to students across the globe.

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                        The Mission of the Nikhil Badlani Foundation (the “Foundation”) is to enhance the lives of underserved children in West Orange, NJ and neighboring communities through music lessons, scholarships, and traffic safety education for all.

                        Since the Foundation was established in 2011, Theorem has consistently been an annual sponsor of and team participant in the STOP for Nikhil 5K Run/3K Walk. This event intends to raise traffic safety awareness and to serve as a way to remembervbgfc ≈ and honor those who have been killed or seriously injured in traffic accidents. We recognize the importance of raising awareness and road safety amongst teenagers and parents alike, especially in the local communities of our Chatham, New Jersey office. Learn more about the Nikhil Badlani Foundation at nikhilbadlanifoundation.org

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                        By contributing to organizations such as Black Girls Code and the Anti-Racism fund, we aim to be a fundamental supporter of diversity in the workplace and beyond. These organizations specifically speak to Theorem’s role as a leading voice in the technology innovation space and we avidly support their missions. The vision of Black Girls Code is to empower girls of color, ages 7-17 to become innovators in STEM fields and encourages them to be the builders of their own futures. The Anti-Racism Fund serves as a response to the inequities experienced by the African-American community. It provides monetary support to a dynamic portfolio of curated organizations as a way to inject and enable social change.

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                        As a long-standing contributor and sponsor of Feeding America, we deeply believe in their vision of an America without hunger. The need for and importance of organizations like Feeding America has has become more and more prevalent as communities face more hardships as a result of the pandemic and the current economy. Theorem is dedicated to its continued contributions to Feeding America to do our part to empower and strengthen our communities. Learn more about Feeding America at www.feedingamerica.org

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                        Since their founding in the United States in 2008, Theorem has supported Grameen America’s mission, which seeks to build upon the legacy of Presidential Medal of Freedom, Congressional Gold Medal and Nobel Peace Prize winner Muhammad Yunus. Through financial contributions and event participation, Theorem has contributed to Grameen America’s cause. As an immigrant entrepreneur himself, our CEO Jay Kulkarni is especially eager to support the organization’s mission of aiding underserved communities. Learn more about Grameen America at www.grameenamerica.org

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                        VisionSpring partners with organizations who join them in their mission of supporting livelihood initiatives, enhancing potential for all. Learn more about Vision Spring at https://visionspring.org Theorem has consistently partnered with VisionSpring to organize free events, such as eye check-ups, across multiple villages in the Mysuru, India region, impacting over 3,000 rural residents. We stand with VisionSpring in their mission to increase accessibility to quality eyewear and eye care.

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                        For more than 5+ years, Theorem has supported Covenant House with corporate sponsorships, leading career-building workshops at their Newark, NJ shelter facility and participation in the organization’s fund raising Sleep Outs. Covenant House utilizes these Sleep Outs to raise funds and help shine a light on the injustice of youth homelessness, inspiring communities to step up and protect the vulnerable. We are proud to support Covenant House’s programs, which are designed to empower young people to overcome and rise above adversity, today and in the future. Learn more about Covenant House at www.covenanthouse.org

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